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GENERAL SUMMARY/OVERVIEW STATEMENT
Responsibilities include a comprehensive knowledge of the CDIC and IR Department's function in Inventory Control / Management. Responsible for the requisitioning and receipt of all orders and verifying the correct quantity and unit of issue against appropriate Purchase Orders. Also, responsible for the steady flow and stocking of all supplies and inventory items in the stock rooms. The required scope of judgment involves decision making to carry out the goals of the department within the area of Inventory Control and Cost Containment.
DUTIES AND RESPONSIBILITIES
- Work with the customers (e.g. lead inventory controller, asset manager, directors, nurses in charge, lead technologists) to identify any specific needs or concerns. Provide general customer service and coordinate with CDIC / IR materials management to ensure proper and timely product and service delivery and/or to customize or develop programs to meet customer requests.
- Responsible for daily coordination, integrity, and stability of the CDIC and IR Inventory as it relates to maintaining par levels, adding new items, deleting items, product increases, volume increases, etc. Responsible for overseeing the daily stock put away, stock rotation, and replenishment of the stock rooms inventory.
- Communicates with staff daily regarding back ordered and recalled supplies, new or deleted items and changes in procedure. Ensure sterility of product while inspecting products for expiration date and package integrity.
- Stocks products using FIFO (First In, First Out-rotational) procedure to maintain inventory par levels while coordinating all product issues. These include, but are not limited to, adding and deleting items and working with vendors on returns, recalled, back ordered, substitute and expired items.
- Assists with procurement, storage, and record keeping of Supplies while maintaining specific stock lists. Check in daily orders from the loading dock verifying receipts against requests for all areas.
- Maintains all files relating to departmental purchases and supply requisitions as well as coordinating pending, receiving, returns and close out files. Creates Purchase orders (as needed).
- Acquiring and documentation of Return Goods Authorizations from vendor when necessary, packaging product for return to vendor. Maintains professional relationships with sales representatives to ensure a compliant and safe environment.
- Submits reports and research as required to assist in the preparation of the annual budget and expense reviews.
- Participates in internal department meetings and responsible to gather facts, present documentation or perform other tasks related to the development of procedures or programs relating to inventory.
- Works within the hospital and departmental policies relating to hospital safety and infection control.
QUALIFICATIONS
High School diploma required. Associates/Bachelor's Degree preferred.
Six months of direct experience in Inventory Control required.
SKILLS AND ABILITIES
Can work in a fast paced and stressful environment.
Excellent interpersonal and communication skills.
Ability to work well with other staff, as well as with outside vendors.
Must possess the ability to take initiative, work independently and prioritize workloads.
Exceptional customer service and problem solving skills are essential.
Experience with Microsoft Office required and Partners financial applications preferred.
PHYSICAL DEMANDS/JOB CONDITIONS
The job involves a large amount of time spent walking and standing. The job also involves routine lifting of objects weighing up to 25 pounds.
Brigham and Women’s Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.